Fundraising Procedures

All fundraising activities by student organizations require prior approval from Student Activities. RSOs may propose fundraising events on campus by submitting a Program Proposal Links to an external site.. Request for approval should be made at least 30 days (about 4 and a half weeks) prior to the event.  

Approval for fundraising events is obtained as follows: 

1. Access the Program Proposal form.

2. RSOs fills out the form requesting desired dates and location and obtains approval from Student Activities.  

3. The OSA will inform the student organization if the specified date and location are available and if the fundraiser is approved.  

Fundraiser Guidelines

All RSO’s are allowed to fundraise under the name of TCC so long as:

  • It does NOT disturb or interfere with the regular academic or institutional programs being conducted.
  • It does NOT Interfere with the free or impeded flow of pedestrian and vehicular traffic on sidewalks and streets and at places of ingress and egress to and from buildings.
  • It does NOT Harass, embarrass, or intimidate the person or persons being solicited.
  • Fundraising is limited to a total of 14 days, whether continuous or intermittent, during the fiscal year.
  • When fundraising, only cash or checks are accepted. RSOs are prohibited from using cash applications (paypal, venmo, cashapp) to accept money. 
  • When selling food items--they must be store bought, pre-packaged items. 

Permitted Fundraisers:

  1. The sale or offer for sale of any newspaper, magazine, or other publication in an area designated in advance by the director of student development services or designee for the conduct of such activity;
  2. The sale or offer for sale of any merchandise, food, or nonalcoholic beverages in an area designated in advance by the director of student development services or designee for the conduct of such activity;
  3. The collection of membership fees or dues by recognized student organizations at the organizations' meetings scheduled in accordance with College District policy and procedures on use of facilities; [See FLA]
  4. The collection of admission fees for the exhibition of movies, performances, or other programs that are sponsored by a student or recognized student organization and scheduled in accordance with College District policy and procedures on the use of facilities; [See FLA]
  5. The sale of raffle tickets by a recognized student organization that can present to the director of student development services or designee written evidence from the Internal Revenue Service that the organization has been granted an exemption from taxation under 26 U.S.C. 501(c)(3);
  6. The collection of donations by a recognized student organization;
  7. The sale of personal items by students; or
  8. The sale of items by a recognized student organization to its members.

What to do on the day of the fundraising event: 

1. All money collected must be securely stored in a cash box—Student Activities has cash boxes you can use.   

2. At the end of the event, any money collected will need to be counted and verified by the treasurer of the organization and a witness. Student organizations must come to Student Activities to count the money and complete the deposit process. 

3. Once the money has been counted, the treasurer/president/advisor will complete the Deposit Form Download Deposit Form and deposit the funds raised at the fundraiser to their student organization GL account (instructions listed in the How to Make Deposits page) within 24 hours of the fundraiser event.