RSOs who wish to use their funds must make a request to Student Activities no later than three weeks in advance with prior approval by RSO. Student Activities will determine the appropriate means to make purchases.

RSO funds will be accessible through two (2) avenues:

Purchase Requisitions: Quotes/Invoices must be provided to Student Activities to submit the requisition. Please note: This process can take longer depending on if the vendor is already a TCC approved vendor or not.

2. Purchases using Student Activities purchasing card. Student Activities can make purchases on behalf of the student organization from places like amazon, wallmart, sam's, and target.

RSOs must submit a Program Proposal form to request purchases to be made. RSOs must have funds in their General Ledger account for their request to be approved.

Concur Travel and Expense Management System:

Expenditure exceeding $25 can be reimbursed to the ADVISOR ONLY through the Concur Travel and Expense Management System. Amounts of less than $25 will not be reimbursed. Students will not be reimbursed for any expense.

Advisor must receive approval from Student Activities to make purchases if their intention is to be reimbursed
Receipts can be accumulated to meet the $25 minimum for one expense report

Funds can be direct deposited into the Advisor’s bank account
Easy uploading of receipts, plus quick electronic approval process
Submit request via the SAP Concur App, available from the Apple Store or Google Play Store