How to Collect & Deposit Money into your RSO GL Account

Student organizations desiring to conduct financial transactions must set up a general ledger account through the Business Services Office with the assistance of Student Activities. The organization will be assigned a general ledger (GL) account number. To open an account, the organization must have funds available for deposit.  

How to Collect Funds 

RSOs can only collect cash, checks, or uStore payments. Outside banking is not allowed—this includes cash apps like PayPal, square, cash app, etc. Cash must be securely stored when collecting. Student Activities has cash boxes you can use if needed.

Note: Checks must be made payable to “Tarrant County College.” The name of the student organization should be on the memo line. 

How to Make Deposits 

Organizations participating in fundraising or income generating activities (ex. Membership dues, fundraisers, etc.) are required to deposit funds resulting from such activities into their account. A treasurer, president or advisor/sponsor is authorized to make a deposit on behalf of their respective student organization.  

Step 1: The organization President/Treasurer/Advisor fills out and signs a TCC-Deposit Form Download TCC-Deposit Form and makes three (3) original signed copies. You can get a copy of the deposit form from Student Activities.  

Step 2: The TCC Deposit Form Download TCC Deposit Form is brought to Student Activities for signature with the three (3) original signed copies. Only full-time staff of the OSA can sign the student activities representative line.  

Step 3: The student organization official then takes the signed TCC-Deposit Ticket Download TCC-Deposit Ticket and deposit (cash and/or checks) to Business Services.  

Step 4: Business Services will make the deposit on behalf of the RSO, sign the TCC- Deposit Form, Download TCC- Deposit Form, and provide the organization official with a receipt, and a copy of the ticket. 

Step 5: The student organization official will turn in one of the signed TCC-Deposit Form Download TCC-Deposit Form to Student Activities to be filed.